Saturday, September 3, 2011

Putting Process Into Practice ? Our Latest Preparations Ahead of the ...

There is less than one year to go until the start of the London 2012 Olympic & Paralympic Games, and for those of us working behind the scenes, the start of ?the greatest show on earth? now feels tantalizingly close.

With 33 venues and 46 Olympic and Paralympic sports, each with their own challenges and special requirements, the London 2012 Games is a logistical undertaking without parallel.

With almost two years of careful planning behind us, we are now in the process of testing all our processes at a series of competitive live sports events organised by LOCOG and its partners at each of the host venues.? These test events are a valuable opportunity to trial and assess our plans and operations in a real-time and real-life environment.

We recently did just that at one of London 2012?s more unique venues: Greenwich Park is the host venue for all Olympic and Paralympic Equestrian competitions as well a number of Modern Pentathlon stages.

The oldest enclosed Royal Park, Greenwich Park, covers 183 acres of lush greenery, making our preparations all the more crucial to minimize the impact of logistics on the area?s thriving fauna and flora.

UPS DUC vehicleIn just a seven day period, we were able to test our processes at each stage of competition ? including venue installation to get the site ready for three days of live dressage, cross-country and show-jumping, rapid 48-hour venue transition as equestrian equipment was removed and the venue refitted with modern pentathlon equipment, and final venue breakdown.

To put this in perspective, within the 48 hour time frame for venue transition we had to move 60 horses, 30 horse boxes, over 5,000 pieces of sports equipment and almost 1,000 pieces of technical equipment.

And all this had to be done through a single access point, or gate, meaning we were only able to move one horse trailer, one truck and one container at a time.

No small feat, I?m sure you would agree.

With so much to deliver in so little time, there was no room for error. So to take on the challenge, we relied upon a carefully managed minute-by-minute schedule that allowed us to track exactly where we needed to be at any one time.

This is where our rigorous planning really came to the fore, because in order to provide a realistic timeframe for our team our schedule had to take into account a wide range of factors and stakeholders, from the riders and horse trainers leaving the venue to the pentathlon suppliers eager to see their equipment fitted quickly and correctly.

It was a challenge my team relished, and I?m pleased to say that thanks to their dedication and professionalism everything went smoothly.

So well, in fact, that most of the competition participants were scarcely aware of the logistical work being undertaken in the background.

But in logistics, we generally take that as a compliment. And in my view, our work at Greenwich Park was logistics at its very best.

Source: http://blog.ups.com/2011/09/01/putting-process-into-practice-our-latest-preparations-ahead-of-the-london-2012-games/

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